MOUNT LAUREL UNITED SOCCER
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Checklist for on-boarding/ new hires

Travel Trainers or Lead Trainer for Recreation soccer

First 3 steps will need to be uploaded to NJYS:

1) Coaching license must present NJYS F license
2) Complete Safe-Sport online training 
3) Complete CDC Heads-Up online training 
4) Complete NJYS background check (Risk Management) 
5) Paychex Flex and I-9 forms (see below)-you will receive an invite to complete
6) Accept Team Snap Invite 
7) Attend Mandatory Training at the beginning of the season-DATE will be in Team Snap

Junior Trainer

1) Accept Team Snap invite if you are new to the MLU training staff as this is how we will communicate the week schedule, training plans, communication on cancelations, etc. 
2) Fill out the necessary paperwork for payroll (see below all documents needed) if you are NEW to MLU and you must set up a PayChex account and app on your phone to clock in. https://www.mlusoccer.org/Default.aspx?tabid=357783

3) Working Papers-you will need to complete if under 18. For your working papers, log in to myworkingpapers.nj.gov. 
The MLU ID number is 00004793 to complete the paperwork. MLU will notify you when you are cleared for employment.

4) Attend Mandatory Training at the beginning of the season-DATE will be in Team Snap

 

MLU Employee OnBoarding

MLU Employee On Board Steps
Step 1-Accept the invite form PayChex Flex.  You will create an account in PayChex Flex linked to your email.  

These instructions also include instructions on how to get the Paychex Flex App for your phone, which you will need to enter your time. PAYCHEX FLEX APP

Step 2-The following documents need to be completed in PayChex Flex
W-4, Withholding Form
Direct Deposit Form
 I-9 PDF form (I-9  Instructions)
401K Opt in or Opt Out plan

There are two ways to opt out of the plan:
  • Log in to the Paychex Retirement Services website at paychexflex.com.
  • Select Decline or Opt Out of automatic enrollment (if you change your contribution amount to 0%, this will not distribute your account balance).
  • If you have an account balance, you should choose the option to receive a permissible withdrawal.
  • If you do not yet have an account balance, you can opt out on the dashboard.
  • Complete the Request for Eligible Opt Out form before <90 days from first salary deduction> and return it for processing by fax to 585-389-7219, Attn: Loans and Distributions.
Employees have 90 days from their first salary deduction to opt out of the plan (decline enrollment) and to request a distribution of their salary contributions (a “permissible withdrawal”). If they’re past the 90-day period, they must experience a qualifying event that allows them to remove money from the plan. If past the 90-day period, they can stop contributing to the plan at any time by changing their contribution amount to 0%.


NJ Dept. of Education form (for Junior Trainers) 
NJ Dept. of Education information(for Junior Trainer)

Important!  All submissions should be entered in Pay Chex Flex pay at the time of training by punching in and punching out from your mobile device.

The Work Week is Monday through Sunday. The Pay Dates are Fridays after the Monday submission dates below.  

We suggest that all staff trainers, sign up for automatic deposit to a bank account.

Pay will be deposited to your account on Fridays after a Monday submission deadline of 5 pm. 

If you do not set up auto-deposit, checks will be available the following week and must be picked up.

Late submission will be paid in the next pay cycle.  All hours must be submitted with in 30 days of training. 

Submission Procedure: For instructions on how to submit your hours or use the punch in and punch out procedure,
please visit EMPLOYEE TIME PUNCHING DIRECTIONS.

When submitting your hours, please ensure you specify which team or classification you are punching in and out for.

The classification choices will be available as drop-down menu to include our travel teams, recreation, camps, tryouts, and keeper training.


Step 3-Accept the team snap invite for your respective team group


Pay PeriodHours DuePaid On
1/20-2/22/3/252/7/25
2/3-2/162/17/252/21/25
2/17-3/23/3/253/7/25
3/3-3/163/17/253/21/25
3/17-3/303/31/254/4/25
 3/31-4/134/14/254/18/25
4/14-4/274/28/255/2/25
4/28-5/115/12/255/16/25
5/12-5/255/26/255/30/25
5/26-6/86/9/256/13/25
6/9-6/226/23/256/27/22
   


Should you have any questions or require assistance, please do not hesitate to reach out to one of the contacts listed.

Mark Pelouze [email protected]

Club Admin Abbie Friedman [email protected]



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Mt. Laurel United Soccer Association, Inc. 3111 Route 38 Suite 11 #134 
Mount Laurel, New Jersey 08054

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